How to write effective job descriptions

Job descriptions are a critical part of the hiring and management of employees. These written summaries ensure that applicants and employees understand their roles and what they must do to account.

Job descriptions also

They help attract the right candidates for the job

Describes the main areas of a job or work of an employee

They serve as the main basis for expressing performance expectations, training and evaluation of work and career progress

It provides a benchmark for compensation decisions and unfair hiring practices

General description

A job description should be practical, clear and precise to effectively define the needs you have. Good job descriptions usually begin with a detailed analysis of important facts related to a job as

Individual tasks involved

The methods used to complete tasks

The purpose and responsibilities of the position

The relationship of the place with other posts

Qualifications required for the position

What to avoid

Do not be inflexible with the job description. The posts are subject to change due to personal growth, development of the organization and / or the evolution of new technologies. A flexible job description encourages employees to grow in their positions and contribute over time to the company in general.

What to include

Job descriptions generally include

Position Title

Job purpose or general purpose statement

Summary of general characteristics and job level

Function Description and general scope of the position

List of duties or critical tasks for success

functional responsibilities and key relationship in order of importance

Description of relationships and roles within the company, including supervisory positions, roles and other subordinate working relationships

Additional elements for job descriptions for recruitment situations

Specifications, standards and job requirements

Job Location where the work is performed

Equipment to use on job performance

collective labor agreements, if your employees are members of a union

Salary range

appropriate language job description

Hold each statement describing the position clear and concise

Structure prayers in the traditional verb / object and explanatory phrases format. Given that the incumbent is the subject of his prayer, it can be eliminated. For example, a sentence that belongs to the description of the position of receptionist might say, “He welcomes visitors to the office and staff so friendly and sincere”.

Always use the present tense of verbs.

If necessary, use explanatory phrases that tell why, how, where or how often to add meaning and clarity (eg “Collects the time sheets for all employees semiweekly way for payroll”).

Omit unnecessary items such as “a,” “the” or “the” or other words to facilitate understanding of the description.

Use impartial terminology For example, using the approach he / she or build prayers so that gender pronouns are not necessary.

Avoid using adverbs or adjectives that are subject to interpretation as “frequently”, “something”, “complex”, “casual” and “several”.